Landlord Information

Kellys Property Residential Leasing Team is headed by our experienced Business Development Manager.


EFFECTIVE TARGET MARKETING

Kellys look for the “right” tenant.

We have extensive experience in marketing and can expose your property to the widest possible number of prospective tenants by utilising:

Kellys marketing attracts a huge number of enquiries

CAREFUL TENANT SELECTION

Our specialist staff is totally focused on finding the best tenant in the quickest possible time.

At Kellys our job is to get the best possible tenant for your investment property by following these general guidelines:

  • Stability in employment
  • Satisfaction that the tenant is financially capable of paying the required rent
  • Verifying that the tenant will maintain your property to the standard required

A detailed screening process is applied to all prospective tenants and all references are carefully checked. This process includes the checking of an external tenant reference database.

AGREEMENT PREPARATION

Once the tenant has been interviewed and approved for your property, we will arrange the signing of the Residential Tenancy Agreement and the lodgement of the Rental Bond as well as the handing over of the keys.

All documentation is carefully checked for accuracy to ensure the owner's legal rights are protected.

INITIAL INSPECTION

Prior to the signing of a Residential Tenancy Agreement, we carry out a carefully detailed condition report. The initial inspection report is referred to at the end of the tenancy to ensure that the tenants' Rental Bond is accurately disbursed.

REGULAR INSPECTIONS

Included in our management fee is one annual inspection. Each time your property is inspected it is automatically diarised for the next inspection. Following a periodic inspection, we forward to you a written report detailing the condition and recommend routine maintenance or optional work such as repainting or carpeting and any new rental recommendation.

FINAL INSPECTION

Immediately after the tenant has vacated the property, we will conduct a thorough inspection to determine the refund of the tenant's Rental Bond.

PROMPT RENT COLLECTION

Paying rent is hassle free for our tenants. Tenants are supplied with the DEFT payment system which requires them to deposit their rent directly into our trust bank account when their rent is due. This system gets the tenant into the habit of paying rent automatically and tends to reduce rental arrears.

We also accept customer initiated direct debit payment and payment by cheque but NO CASH payment is acceptable.

TERMINATION NOTICE

A Termination Notice may be issued for several reasons and the number of days written notice required also varies. It is important that the correct notice is issued in accordance with the Residential Tenancy Act 1987. Failure to fully understand the Act with regard to Termination Notices may result in failure of proceedings before the Residential Tenancies Tribunal.

Listed below are the most common reasons for Termination Notices to be issued and the amount of days notice required:

  • Where the premises have been sold and a contract for sale has been entered into and the fixed term of the Tenancy Agreement has expired and it is a condition of sale that the Landlord is required to give vacant possession. 30 DAYS NOTICE OF TERMINATION.
  • Non-payment of rent where rent has been unpaid for 14 days. 14 DAYS NOTICE OF TERMINATION
  • Where the fixed term of the agreement has expired and the landlord requires possession “without any grounds”. 60 DAYS NOTICE OF TERMINATION
  • Where the fixed term of agreement has expired and the Tenant wishes to give possession without any grounds. 21 DAYS NOTICE OF TERMINATION
  • For either Landlord or Tenant to finish at the end of the fixed term of agreement at least 14 DAYS NOTICE OF TERMINATION .

STRICT ARREARS CONTROL

We print an arrears report daily, so that the tenants who fail to pay their rent on time, for whatever reason, are contacted on a constant basis. Those who do not respond are served with a warning letter, explaining that if they fail to pay, or do not contact us to make arrangements to pay, they will be served with a Termination Notice which gives them fourteen days to vacate.

This is usually sufficient incentive to get most tenants to pay their rent. However, should this warning letter fail to bring results, we will use the necessary termination notice and contact you to discuss any progress.

REPAIRS AND MAINTENANCE

We will monitor repairs very closely. We act on repairs according to your instructions in the Management Agency Agreement. Should any repair of a more urgent nature be reported, such as no hot water, we will attend to this as soon as possible, as it is an essential service. We maintain complete records of maintenance carried out to your property for future reference. Repairs carried out on your behalf are paid for from the rent monies held in Trust unless otherwise arranged. Full details of the repairs are printed on your monthly Rent Statements with a copy of the relevant invoices attached for your reference.

PAYMENT OF OUTGOINGS

From the rent collected on your behalf, we can arrange payments of all the standard property outgoings as you instruct in the Management Agency Agreement. Such accounts could include Council Rates and Strata Levies. With reference to Water Rates, we will automatically invoice the tenant for any water usage charges, where the property is separately metered.

RENTAL REVIEWS

We ensure you enjoy full market rental for your property. We regularly assess the rental on your property taking into account factors such as current market rents of similar properties, the vacancy factor in the area, the general condition of the property, the quality of the tenant and the length of their tenancy. Where we see that a rent increase can be justified, we will advise you and seek your instructions.

MANAGING THE TENANT

It is our duty as your Managing Agent to ensure that the tenants are well informed as to what is expected of them under the Tenancy Agreement. From the regular mowing of lawns, to the payment of rent in advance, to the behaviour of visitors to the property or the control of noise, we manage the tenant for you, ensuring, as much as is possible, that the terms of the Tenancy Agreement are complied with.

ACCOUNTING TO YOU

Each month we prepare and forward you a detailed monthly Rent Statement for your property. The Statement details the rent period, the rent collected and any disbursements made on your behalf. Your rent monies will be electronically deposited into a nominated account or alternatively a cheque attached to your Statement.

Our statements are prepared and dispatched to you on the last business day of each month. Payments made electronically by our bank are treated as “cleared funds”.

DISPUTES WITH TENANTS

Disputes between landlords and tenants are not uncommon, but if handled with professionalism and diplomacy, most can be solved expediently.

Most disputes arise over rent increases, repairs and rental bond matters. Initially of course, the property manager acts as negotiator in discussions between the landlord and tenant. If all avenues are exhausted, and the parties have not been able to agree, it may be necessary to apply for a Residential Tenancies Tribunal hearing. The Tribunal is an independent third party which will hear the dispute and make a decision on the matter.

Your agent can represent you at the hearing, preparing the case from start to finish. Preparation may include obtaining quotes and taking photos of the property (in the case of bond disputes) or researching rental market comparisons in the case of disputes over rent increases. The findings of the Residential Tenancies Tribunal are final, and may not always be to your satisfaction, so it is almost always beneficial to try and solve the problem in its early stages. There is an application Fee to pay if we are the applicant to the Tribunal. There is also an hourly fee for our time as per our Management Agreement.

CONSTANT COMMUNICATION

As an effective service organisation we should always be available when you want to talk to us.

Our office is open 6 days a week for sales enquiries and all our Property Managers & Leasing Consultants carry mobile phones. A Property Manager is available at the office 6 days per week.

SALES

Our office is well established and enjoys an enviable sales reputation. We achieve excellent results and prices for our clients. We will provide you, if you require, with a written annual market price opinion of your property at no cost or obligation to you.

LEGAL REQUIREMENTS

It is our duty to ensure that all of the requirements of the various pieces of Government legislation relevant to property management are complied with.

TRAINING

Everyone in our Property Management Team is regularly kept up to date with the latest legal and market information and with statistics from the Rental Bond Board as well as updates from the Residential Tenancies Tribunal.

All members of our Property Management Team are put through a structured on-going professional development program to ensure that their knowledge and skills are always at the peak of the industry.

COMMITMENT

Our commitment to you is to look after your property as if it was our own.

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